Office & administration jobs in Hamilton, Ontario

Find office & administration jobs in Hamilton, Ontario and nearby towns within 25 km. Read the full details and apply.

Newest first

Within 25 km of Hamilton

Added 2 hours ago
procurement officer
Five Continents International Ltd.
Oakville, ON
Added 8 hours ago
AU
Security Service Manager
Allied Universal
Hamilton, ON
- $55,000 to $59,500 CAD / year
Added 9 hours ago
Executive Assistant
North West Rubber Colorado
Oakville, ON
Added 9 hours ago
Office Administrator
FixOnto
Oakville, ON
Added 9 hours ago
Switchboard Operator
Hamilton Health Sciences
Hamilton, ON
Added 9 hours ago
Event Coordinator
Big Brothers Big Sisters, Serving Grand Erie, Halton and Hamilton
Hamilton, ON
Added 12 hours ago
Administrative Assistant (Noblesville)
Community Health Network
Hamilton, ON
Added 20 hours ago
Administrative Coordinator 2 - DI
St. Joseph's Healthcare Hamilton
Hamilton, ON
Added 1 day ago
Medical Administrative Assistant
Insight Global
Hamilton, ON
Added 1 day ago
IG
Medical Administrative Assistant
Insight Global
Hamilton, ON
- $22 to $25 CAD / hour
Added 1 day ago
Administrative Assistant
Hamilton Health Sciences
Hamilton, ON
Added 3 days ago
MI
Administrative assistant
MCWATTERS INSURANCE INC
Binbrook, ON
- From $37.5 CAD / hour
Added 3 days ago
DC
Office manager
DESO Construction Limited
Caledonia, ON
- From $36.5 CAD / hour
Added 4 days ago
Strategic Sourcing - Strategic Sourcing Specialist
Mohawk Medbuy Corporation (MMC)
Burlington, ON
Added 4 days ago
Office Administrator (Entry Level)
Evertz Microsystems Limited
Burlington, ON
Added 4 days ago
Switchboard Operator
Hamilton Health Sciences
Hamilton, ON
Added 4 days ago
Civil Engineering Graduate/Asset Management Analyst
Dillon Consulting Limited
Hamilton, ON
Added 4 days ago
Receptionist
Bluestar Equity
Hamilton, ON
Added 4 days ago
Disability Management Administrative Coordinator
Halton Healthcare
Oakville, ON
Added 5 days ago
AC
Administrative Assistant, Office Services
Appleby College
Oakville, ON
- $50,000 to $55,000 CAD / year
Added 5 days ago
TM
Property Administrator- Hamilton
Tribe Management inc
Hamilton, ON
- $40,000 to $45,000 CAD / year
Added 5 days ago
Senior Management Consultant
HDR
Burlington, ON
Added 5 days ago
PS
Administrative secretary
PRECISION SURFACE TECHNOLOGIES INC.
Grimsby, ON
- $24 to $28 CAD / hour
Added 5 days ago
CG
Medical administrative assistant
Cindy Goebel, Bianca Naeeni
Ancaster, ON
- $19 to $23 CAD / hour
Added 5 days ago
Property Administrator
Medallion Corporation
Hamilton, ON

Medallion Corporation

Property Administrator

Hamilton, ON, Canada

Within 25 km of Hamilton · About 14.8 km from the city centre

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Job details

Experience: 1-3 years of experience in property management or administrative support
Posted: Oct 8, 2026

Original job description

Role: Property Administrator

Reports to: Property Manager

At Medallion we strive for success and we recognize it takes a great team to do that. We look for talented and experienced people in all aspects of Property Management, Customer Service, Development, and Construction, people who are committed to delivering the very best in the role that they play to make Medallion a forward thinking, thriving firm.

About the Position

The Property Administrator provides administrative and operational support to the Property Manager and on-site teams. This role ensures the efficient day to day administration of property operations, including resident relations, financial coordination, and compliance with Ontario regulations.

Key Responsibilities:

Administrative & Operational Support

Assist Property Managers with daily operations of portfolio
Maintain accurate property, resident and lease records
Prepare correspondence, notices and reports (e.g. rent increases, N-forms where applicable)
Coordinate service requests and track completion with maintenance staff and vendors
Manage office filing systems

Resident Services

Respond to resident inquiries via phone, email, and in-person
Assist with resident onboarding, move-ins, and move-outs
Support preparation and delivery of lease agreements and renewals
Handle service requests and escalate issues as needed
Maintain positive resident relationships and customer service standards

Financial Administration

Assist with rent collection tracking and arrears reporting
Prepare monthly financial reports and expense summaries
Obtain quotes and issue purchase orders

Compliance & Regulatory Support

Ensure compliance with Ontario regulations including Residential Tenancies Act (RTA), Health & Safety standards, Privacy legislation

Vendor Coordination

Liaise with contractors and service providers
Coordinate scheduling of maintenance and inspections
Maintain vendor records, contracts and insurance documentation

Qualifications:

Diploma or degree in Business Administration, Property Management, or related field
1-3 years of experience in property management or administrative support
Experience with Yardi is an asset
Strong organizational and multitasking abilities
Excellent written and verbal communication skills
Customer-service oriented with strong interpersonal skills
High attention to detail and accuracy
Proficiency in Microsoft Office (Word, Excel, Outlook)
Ability to work independently and in a team environment

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More about this job

Responsibilities

The Property Administrator provides administrative and operational support to the Property Manager, including resident relations and financial coordination. They are responsible for maintaining accurate records, managing service requests, and ensuring compliance with Ontario regulations.

Requirements

Candidates must have a diploma or degree in Business Administration or Property Management, along with 1-3 years of relevant experience. Proficiency in Microsoft Office and strong communication skills are required, with experience in Yardi considered an asset.

Skills

Property management
Administrative support
Customer service
Financial reporting
Lease administration
Yardi
Microsoft Office
Communication skills
Organizational skills
Multitasking
Vendor coordination
Regulatory compliance
Record keeping
Attention to detail

Visa sponsorship

Not detected in the job text

Keywords

Property Management
Administrative Support
Yardi
Residential Tenancies Act
RTA
Lease Agreements
Rent Collection
Financial Reporting
Vendor Management
Customer Service
Microsoft Word
Microsoft Excel
Microsoft Outlook
Compliance
Health & Safety
Operations
Record Keeping

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